9 Mistakes You Might Make When Transferring Large Files
In most organizations, sending that small file, or even a few small files, is an easy task. But what about huge, useless, and overly sensitive documents that are inevitably "stuck" or "undeliverable"? You know that those very important documents need to be stored yesterday! Without proper company-approved file sharing methods, even security-conscious employees have begun to use suspicious free public file sharing sites and other dangerous behaviors.
When exchanging large documents with your trading partners, suppliers or customers, it should not cause a lot of trouble or security risks. If you have the correct support and software for transferring large files, you can mitigate these potential errors and more.
If you make these mistakes, please reconsider your large file transfer process
1. Do not use file transfer solutions that guarantee the transfer
These free tools, locally written scripts, or open-source FTP tools may be sufficient for small, temporary, and insignificant file transfer needs, but for these large files, you will need more powerful and safer tools.
Managed File Transfer (MFT) can support large file transfers with automatic recovery and integrity checks to ensure that the file is indeed located somewhere after you click "Send". If some network connection problems are encountered during the transfer, the secure MFT will suspend and continue under safe conditions. You will even receive an alert when the transfer is complete (or the transfer fails), so the recipient will know if there is a problem first.
2. Poor availability or limited scalability
With high availability, you can successfully transfer files in the required "real-time" time when the system fails. A high-availability environment reroutes transfers to a stable system to keep the business running.
The scalable environment balances the load on the system. By adding multiple systems to the "cluster", your file transfers will be more evenly distributed throughout the network. This helps avoid slow processing or backups. Both scalability and high availability ensure that the large files you need to transfer can reach the desired location, even if you are doing a lot of work simultaneously throughout the enterprise.
3. Send those occasionally large files via email
Maybe sending large files is not an operation you often perform, so you send it by email. It was a mistake-a potentially costly mistake. With the help of secure email functions (such as GoAnywhere MFT's secure email), it is safer to send occasionally large files to trading partners or customers.
The reason why large files are prevented from passing when sent by email is usually the size limit of the email. GoAnywhere's "Secure Mail" module has no size restrictions or file type restrictions. Your large files can be encrypted as a secure, "package" sent by email to protect file data. Recipients of these packages obtain a unique download link through a secure HTTPS connection. You can even set up secure e-mail transfer of large files with password protection, expiration date, and the limit on file download times to improve security.
4. Exchange large files internally without proper security collaboration tools
Collaboration is the key to efficient work today. However, common cloud-based collaboration tools (such as Google Drive and Dropbox) may put your data at risk. GoAnywhere provides secure and affordable collaboration tools that can help you continue to collaborate seamlessly throughout the enterprise. Secure Mail, Secure Folder, and GoDrive all support the need to share information.
5. Lack of automation for regular large file transfers
If you do not perform the usual automation of large file transfers, there may be a risk of human error interrupting the transfer. Moreover, you are wasting precious time and human resources. Instead, you can create a file transfer workflow to simplify the end-to-end file transfer process. You will get secure, encrypted transfer technology, tracking, and reporting, and can guarantee the recipients who rely on the information you are sending.
Set up regular file transfers with a specific date or time, monitor shared folders, and establish triggers on the workflow to take action when new files are detected, files are modified, or files are deleted. You will reduce management time and provide employees with more opportunities to engage in higher-level mission-critical tasks.
6. Use free file transfer protocol
Free FTP tends to be used to transfer awkwardly large files or even smaller files, but due to the high vulnerability of security vulnerabilities, the attractiveness of "free" is quickly offset. FTP is simply unable to deal with today's network security threats, and the self-produced scripts and solutions are clumsy, unreliable, and difficult to use. Besides, if the connection fails, FTP will not automatically restart the transfer. Secure file transfer provides a safer and more reliable way to efficiently move large files.
7. Do not use file transfer systems that comply with industry standards
Many regulated industries need to ensure that all document activities are tracked and recorded. If you are using an open-source file transfer protocol, you won’t get this level of file insight or review convenience. GoAnywhere MFT can easily track and report all file transfer activities to comply with regulations and privacy laws.
8. Large file transfer without encryption
A secure file transfer solution encrypts information at all stages of transfer (from when it is at rest in the organization and when it reaches the recipient). Whether you are transferring large files, planning a batch file transfer, or sending a single file, encryption provides the layer of security you need. With secure file transfer, you can choose the method used to encrypt data, such as:
ZIP with AES encryption Open PGP SFTP (SSH File Transfer Protocol) FTPS (FTP over SSL) AS2 (S/MIME via HTTP/S) or AS4
9. Use difficult-to-use file transfer solutions
Make it easy for your users to send large files, and they will send them in a secure way, rather than turning to attractive open-source protocols. GoAnywhere uses a single user-friendly web browser dashboard, so your authorized users can transfer their large files anytime, anywhere.
Whether you are sending large files occasionally or transferring large files regularly, you need the security and convenience of a hosted file transfer solution to ensure that key business files are sent as expected.
The Raysync large transfer solution is committed to meeting the data transfer needs of the enterprise or with external partners, providing efficient and controllable accelerated transfer of large files, ultra-long distance, transnational network data transfer, safe distribution of file assets, file management, and organizational authority management, Supports local deployment and cloud services, and provides enterprises with safe, stable, efficient and convenient large file interactive technical support and services.