After deciding which file sharing method to use, it's time to choose a single service or product. This can be challenging because there are many options, from established companies to newly established startups. Here are some tips to consider when choosing a file sharing solution. Price— You will want to know how much the service will cost upfront each month or year. In some cases, you may also need to pay for the bandwidth used during transmission. Safety— If you want to trust the data hosting of the cloud provider, make sure to research how to store information and how to protect it. Compatibility—Understand which types of devices and operating systems will support file transfer. If some of your users are not satisfied with the new technology, look for options with a simple interface. Limit— Before making a huge investment in file-sharing services, be sure to determine any restrictions or limitations on the number of shared files or the total amount of data stored by the provider. In most cases, cloud-based solutions will meet your file sharing needs. For personal use, you will find a series of free options. For enterprise-level file sharing, you will need a powerful and flexible tool. The following alphabetical list will help you narrow your choices. 1. Box Box is one of the earliest popular cloud-based file storage services. It enables users and organizations to centralize all data and collaborate with others. Box offers free options for individual users and a variety of paid plans for businesses. Great for: large companies that need to manage large global data systems. Pros: It is well integrated with corporate security systems, can be configured for workflow, and meets compliance requirements. Cons: Cheap plans are very limited and it is difficult to preview files from computers and devices. Pro tip: Enable email alerts to automatically be notified when documents are uploaded or changed. 2. Dropbox Dropbox is committed to providing a place for individual users and organizations to store all their important data. Synchronization is a big focus of Dropbox because it has a native app for mobile devices and allows you to carry files anywhere. Great for: small and medium-sized enterprises that do not need advanced functions, and users who want to back up critical data. Pros: Huge user network, so it is easier and safer to share documents, files are always encrypted, and the desktop experience is integrated. Cons: The personal free tier only includes 2 GB of storage space, and new collaboration solutions can be confusing. Pro Tip: Check the version history of the document to understand its changes over time, and if you accidentally delete it, you can even restore it. 3. Egnyte Egnyte caters mainly to business users who want to maintain strict control over every file shared inside or outside the organization. It has many advanced features out of the box, and also allows you to integrate its services with your own applications through an application programming interface . Great for: companies that need to transmit confidential data, organizations that support various devices and operating systems. Pros: Each file transfer will save additional backup copies, and follow the highest encryption standards, strong mobile access permissions. Cons: Difficult to use than some basic services and may lack customer support. Pro tip: Administrators can share files and create custom dashboards for each user. 4. Google Drive Google Drive is one of the first companies to bring document collaboration to the cloud using its browser-based Google Docs suite. The platform behind it is Google Drive, which is also an excellent file sharing service. Great for: people who already have a Gmail account, small organizations, don't want to worry about local storage. Pros: New users can get 15 GB of data for free and can share files with any email address. Cons: Collaboration requires a Google account, and it may be difficult to see sharing settings. Pro tip: Upload an image and let Google Drive extract text from it for searching. 5. iCloud Drive Apple has been steadily releasing improvements to its iCloud online software suite. Now, new Mac computers and iOS devices have iCloud Drive installed, so files can be automatically synchronized. Great for: users who use Apple products at home and in the office, and file sharing between Apple users. Pros: Free up storage space on the local hard drive and integrate with iMessage and other Apple services. Cons: limited integration with Windows, new users only get 5 GB of storage space, limited business support. Pro tip: Try the family sharing option to easily share images and videos among multiple users. 6. MediaFire MediaFire is a small but growing cloud-based storage platform that can be used in a browser or mobile device. It aims to provide a simplified file sharing solution for users who do not need exquisite features. Great for: Quickly transfer files from one person to another, users who like to share via email. Pros: no bandwidth limitation, fast batch download, multiple uploads can be handled through the browser. Cons: The basic plan includes on-screen advertising and limited collaboration options. Pro tip: Configure a one-time link to ensure that your files will not be shared more than once. 7. OneDrive As Microsoft moves many of its core business products to the cloud, its OneDrive tool has become an important part of the Windows operating system. Individual users can back up their data and create shared folders throughout the organization. Great for: businesses using Windows PCs, individuals with Outlook email accounts. Pros: integrated with Sharepoint, fine permission settings, easy to use in conjunction with Office. Cons: Mac OS is not supported, and the upload and download speed will be very slow. Pro tip: Use the OneDrive mobile app to automatically back up all photos to the cloud. 8. SecureDocs SecureDocs is considered a virtual data room designed to cater to companies that are seeking mergers or acquisitions and need to manage secure document sharing. The company provides a fixed monthly pricing structure that includes access to an unlimited number of users. They also provide a single sign-on option for your existing corporate identity verification tools. Great for: instances where safety is the top priority. Pros: drag and drop folders, uniform prices, one of the few providers that offer unlimited accounts. Cons: challenging to configure permissions and restrict integration. Pro tip: Enable two-factor authentication to improve security. 9. SugarSync SugarSync can run on Mac or Windows computers so that users can easily synchronize folders to their cloud accounts. It was first launched in 2008 and is geared towards both consumers and business users. Their security standards are equivalent to those of the banking industry. Great for: users with messy folders, companies without backup solutions. Pros: easy to restore files online, you can create public links to documents. Cons: There is no free plan option, and the synchronization speed may be slow. Pro tip: You can view snapshots of synced documents at any time. 10. WeTransfer WeTransfer aims to become the easiest file sharing service by reducing management work. The company was established in 2009. Its main service is to allow you to send any file to an email address or create a one-time link that other people can access. Great for: one-time file transfer. Pros: Very fast and easy to use, no account required. Cons: Each transfer is limited to 2 GB, and there is no security function. Pro tip: Upgrade to a corporate account to track download history.
In fact, today's business is increasingly driven by data. In order for your organization to be successful, it is important not only to send, but also receive, and access large amounts of data securely. However, the more you transfer, the greater the possibility of file security issues. So what would you do? As the saying goes, the best offense is a good defense. Although in many ways, the right communication solution can help. how should we better ensure the security of file transfer? Knowledge is the key. With the boom in the use of private chat applications, sharing data with a finger tap has become second nature. We quickly share GIFs, pictures, music, videos, documents, and sometimes sensitive data; usually not verifying the content or intended recipients, or worse, considering the consequences of sending the wrong content to the wrong individual. First, you need to be trained on the risks of transferring data. All your employees play an indispensable role in the security of the organization. Therefore, every employee must know why it is vital that every file is kept in the right hands. Transferring data on a private peer-to-peer network is a more secure option. Sending and receiving files peer-to-peer keeps sensitive data on your network. By avoiding middlemen, you can avoid potential error handling and malicious external threats. In addition, Raysync is faster than cloud sharing. Just drag and drop the file into the chat window, as long as you have a stable internet connection, and voila. No additional login. No upload and retrieval. No need to increase bandwidth. This means being able to enable and disable features for individuals, user groups, or all users. Importantly, it also means taking advantage of these functions. In this way, you can rest assured that your employees can use the platform efficiently and appropriately. You might think that a separate file transfer solution can provide you with better security. But it is still limited to one function. In fact, your file transfer is not the only aspect of internal communications you need to protect. Your text and group chats, voice, and video calls also need to be protected. If they happen on different platforms, the possibility of carelessness, error, and impropriety will only increase. Simplifying all communications on one platform is a better way to ensure that data stays in good condition, no matter how the data is transmitted. Protecting your data in today's hyper-connected world is no easy task. Although you cannot keep you alert for a second, your team must always pay attention and remain alert. But by paying attention to these tips, you can better protect file transfers while protecting your team communication.
The first file is exchanged via removable media. In the mid-1980s, asynchronous modems took over where the dual synchronization stopped. Then, in the 1990s, the Internet changed the game of using persistent connections to transfer files between enterprises via HTTP, FTP, and SMTP. In the following years, a large number of B2B managed file transfer solutions emerged, which helped organizations meet the increasing security, compliance, and operational requirements of mobile information. Despite all these changes, business-to-business file transfers are still basically the same as in the 1970s. The transportation channels and agreement portfolio have changed, but the process and methods are the same. In 2015, B2B data exchange belonged exclusively to technical users who performed file-based batches, and the pricing of professional file transfer software solutions reflected this. For example, when two companies want to automate data exchange, the IT departments of both companies need to discuss data format, transmission protocol, encryption, transmission confirmation, and error/exception handling. Considering that the automatic file transfer function is not the highest priority of most corporate IT departments, it can be a long and frustrating process for business users who delay or lose waiting for IT revenue. This process can take several weeks to automate the data exchange with a company, and it must be repeated for hundreds or even thousands of customers/suppliers again and again. Because of this, the B2B file transfer and integration market has become very mature. What is a "secure, managed" file transfer? It is important to exclude some term definitions. File transfer is a general term that applies to the act of transferring data through a computer network, private or public, and therefore the Internet. Hosted file transfer is designed to facilitate file transfer, it is a software or service used to provide secure internal, external, and temporary data transfer over the network. Secure file transfer is another term, which is usually an integral part of file transfer software; the secure part usually refers to a specific function. Historically, programmers wrote scripts to automate batch FTP functions. This works fine within a limited range, and if the configuration is rarely changed. However, when an organization exchanges data with many customers and partners, and when passwords, libraries, and IP addresses are constantly changing, relying on scripts can quickly become troublesome. Using hosted file transfer products can help your business avoid data leakage. You will get restrictions on allowed senders and recipients, centralized recording of data transmission, secure encryption of data, and functions that integrate with data loss prevention products.
The transfer of sensitive and often proprietary files from one person or organization to another has become a complex aspect of today's business world. This complexity comes not only from the size and number of files that need to be shared but also from the need to protect them all the time from the sender to the receiver. Although there are excellent solutions for secure file transfers, many IT departments still rely on outdated options, including FTP, PC tools , or old scripts. These measures simply cannot solve the problem of improving overall efficiency, ensuring company data security, or demonstrating compliance with industry requirements for how to protect and exchange information. With this in mind, let's take a look at how secure file transfer works. Define secure file transfer At a higher level, secure file transfer is just one way to protect file movement. Through scripts, PC tools, or hosted file transfer solutions, secure file transfers can usually encrypt information during transfer and at rest, and create audit records of all file transfer activities, which is very suitable for production to show compliance with PCI DSS, GDPR, SOX, HIPAA, NIST, and other requirements. There are many types of solutions available for secure file transfer. However, if you are looking for a powerful secure file transfer platform that includes additional features such as automation, the ability to send large amounts of files, and user-to-user collaboration tools, then Managed File Transfer is the best choice on the market. More MFT definitions Main functions of managed file transfer software Batch file transfer and temporary file sharing Static and dynamic file encryption Automation replaces error-prone manual activities Audit trail and PDF report prove compliance Secure collaboration tool for internal file exchange This sounds very appealing and has many benefits for ordinary organizations, right? So why did the IT team give up on implementing hosted file transfer software? Where is the company wrong? In today's organizations, there is a trade-off between security and convenience. According to a survey by HelpSystems in 2018, more than 65% of IT and security teams struggle to balance network security control and business efficiency, while 46% struggle with insufficient network security skills and staffing. Tools such as intuitive secure file transfer solutions can greatly meet the needs of enterprises for efficiency and security, especially in data encryption. But sometimes, the path of least resistance presents obvious risks while also tempting. When transferring files from outside to trading partners or customers, there may be a variety of malicious technologies at work in your organization. This decentralized approach makes it impossible to securely manage file transfers and protect data. The following are common methods for organizations to exchange files without a highly secure hosted file transfer solution: Developers usually create scripts to handle one-time file sharing requirements, such as reports that must be generated and sent to trading partners every week. However, when the server IP or login credentials change, management becomes very complicated, especially for time-critical resources. The password embedded in the script is also vulnerable to attack and abuse. Besides, the scripts are too simple, that is, if the scripts fail the first time, they cannot be retried. Likewise, they lack notification functions. Scripts are just patches to solve larger problems, making the centralized file-sharing method included in the hosted file transfer solution more effective. For decades, FTP was the de facto standard for sending files. However, it cannot see who is accessing the file, and it lacks the overall security features needed to protect the transfer of sensitive files. It also stores the user's credentials to log in in "clear text", making intrusions easy. PC tools and free software introduce one of the most common sources of data leakage: human error. Perhaps the file contains sensitive information that the user forgot to encrypt. Or the file is sent to the wrong person and cannot be called. Maybe someone manually transfers the file unexpectedly, and no one knows the steps to correctly send the file to the correct recipient. All these possibilities put sensitive data at risk. Likewise, insecure email and cloud services make it difficult to prevent sensitive information from leaving your organization. Features of secure or managed file transfer solutions You will find various features on the market today, but the following are the main considerations when choosing a secure or hosted file transfer solution: Ease of use: The easier the software is to navigate, the better the adoption for administrators and end-users. If the solution is puzzling, people will revert to old tools and habits, and your new purchase will become a shelf commodity. Ensure that administrators or other key users can easily set up and execute file transfer workflows. Also verify whether the solution can seamlessly interact with other systems, applications, and APIs. This will help centralize work. Does secure file transfer meet your requirements? Security and compliance: The product must be able to support the latest security protocols and algorithms so that you can consider all customers and trading partners. It needs to enable you to meet the details of any regulations that need to be resolved. It should have centralized control that can only be accessed by authorized administrators. This means that only one audit trail can show file activity, user activity, and all system changes. Error handling and peace of mind: a powerful secure file transfer system can highlight any abnormalities of the expected task, so they can be resolved quickly. This is the only way to protect the organization's relationship with customers and partners. As you know, secure file transfer is an efficient way to protect your company’s valuable and sensitive information while increasing employee productivity. When the above features are combined with automatic file transfer workflows and collaboration-enabled features, hosted file transfers are an excellent choice for meeting secure file transfer requirements. The Raysync large file transfer solution is dedicated to meeting the data transfer needs of enterprises or external partners, providing efficient and controllable accelerated transfer of large files, ultra-long distance, transnational network data transfer, safe distribution of file assets, file management and organizational authority management, Supports local deployment and cloud services, and provides enterprises with safe, stable, efficient and convenient large file interactive technical support and services.
There are two new ways for the notification function in the admin console: 1) Send notification to the webpage of the sub-user. 2) Send email notification to the sub-user. Operating instructions: Log in to the Raysync admin console-> Click "Send notification" under the option "Users Management"-> Click to "Add notification" and edit the notification "Subject" and "Content"-> Select the "Receiving accounts"-> Check on the "Notification option" "Website" and "Email"-> Click "OK" to save all the settings. The effect of sub-user receiving the notification: A Web-page B Email Note: Sender mailbox, mailbox display logo, and company name are configured by the administrator in the admin console.
In order to help the users of automobile manufacturing enterprises quickly respond to the challenges of information management and internet plus transformation, Raysync has developed a set of simple large file transmission solutions for related automobile enterprises. This solution focuses on three major issues: internal development and construction, research and development between enterprises and different places, and accelerated data flow between enterprises and suppliers, aiming at helping major automobile enterprises establish a comprehensive information platform for full-stream data transmission and sharing. Industry pain points: 1. There are many departments of automobile enterprises, and the efficiency of internal cooperation is low; 2. The automobile industry chain is long and "heavy", and the upstream and downstream data interaction efficiency is low; 3. The transmission requirements are complex, and the traditional data transmission methods are difficult to cope with; 4. There are many internal business systems in automobile enterprises, and the data flow is not smooth. Solutions: - The self-developed high-speed transmission engine is not affected by latency and packet loss under any network conditions, which greatly improves the output efficiency of R&D data, design drawings, and marketing materials of automobile enterprises. - Provide perfect development tools and integration methods, and integrate them into various business systems such as SCM, ERP, CRM, OA, etc., so as to realize the integrated, systematic, and automatic management and application of file resources. - Powerful functions such as multiple verifications, file filtering, breakpoint resume, error retransmission, and automatic synchronization ensure 100% correct transmission and avoid errors in the transmission of R&D data, design drawings, and marketing materials of car companies. - Through the AES-256 encryption algorithm, the whole process of SSL encryption ensures that the R&D data, design drawings, marketing materials, and other contents will not be leaked during the uploading and downloading process. The above file transmission solutions in the automotive industry come from Raysync Industry Solutions. "Raysync Industry Solution" is a summary of the service experience of Raysync to 2W+ enterprises, covering the mature file transmission solutions of ten major industries such as film and television media, manufacturing, government agencies, IT Internet, automobile, and finance. Go to the official website for Raysync and check the complete Raysync Industry Solution immediately. Raysync file transmission solution is dedicated to meet the data transmission requirements of internal or external partners of enterprises, providing efficient and controllable accelerated transmission of large files, ultra-long distance and transnational network data transmission, safe outgoing of file assets, file management, and organization authority management, supporting local deployment and cloud services, and providing enterprises with safe, stable, efficient and convenient technical support and services for large file interaction.
In this era of big data, it is common for individuals or enterprise groups to violate their private information or confidential documents and even make profits. Especially in recent years, with the development of new-generation information technologies such as cloud computing, big data, and mobile internet, the types and quantities of data are becoming larger and larger, and the data compliance requirements in China are becoming stricter. With the promotion of the Network Security Law, the compliance of data local storage and cross-border transmission has become the focus of attention. The awareness of data security of individuals and enterprises is constantly increasing, and the file storage and transmission technology are also developing towards standardization, standardization, and compliance. With reference to the requirements of relevant laws and regulations, relevant product technical standards are formulated, and data security technology products meeting the corresponding technical standards are applied. In the future, data transmission compliance will become a major trend in the future big data industry. Raysync fully responds to the call of national data transmission compliance, and improves the security of file transmission from the aspects of Web security office design, account & password protection security design, transmission security design, software installation & operation security design, behavior audit, encryption certificate life cycle management, etc., providing users with a high-speed, safe and convenient file acceleration transmission platform! WEB security design: User-side Web Portal and management-side Web Portal support access IP address isolation and port isolation; The administrator can disable the user plane Web Portal or the management plane web portal as required. Support Http and Https, the administrator can disable Http and only provide Https service; The Web page of to login Raysync, the effective range of session is only valid for the current access page, completely eliminating CSRF cross-site attack; Before each version is released, Huawei Cloud Online Professional Web Vulnerability Scanning Service is used to scan vulnerabilities and repair the latest released vulnerabilities in time; Https TLS only opens the encryption algorithm suite that is recognized as safe in the industry. Account protection security design: Login authentication has a built-in anti-violence cracking mechanism, and the user enters the wrong password five times in a row within 3 minutes, and the account will be automatically locked; Session identification in login is generated by using the interface of OpenSSL high-strength random function RAND_bytes to prevent random information from being hit by the simulator. Transmission security design: In the transmission process, Raysync is protected by Hash verification at the transmission message level, file block, and the whole file to ensure the integrity of the transmission content; TLS 1.3 is used for end-to-end encryption between the Raysync client and the Raysync server to prevent man-in-the-middle attacks on the network. Raysynconly needs to expose one port to the outside, which can meet all users' access and greatly reduce the risk of firewall port exposure. Raysync relies on a self-developed transmission protocol to help enterprises solve the problems of large file transmission, massive small file transmission, and cross-border file transmission, without fear of the influence of transmission distance and network environment, and maintain a stable, efficient, and safe high-standard transmission level.
In real life and work, various applications such as Internet social networking, audio, and video are constantly producing files every day. These files may be as large as 1TB, or as large as a large number of small files. At present, the bottleneck of transmitting massive small files is IO performance. The reason is that the filehandles need to be opened/closed frequently in the transfer of massive small files, but there is very little to read and write after the files are opened. As follow, we use FTP, a traditional file transfer tool, and Raysync, a professional file transfer software, to conduct a comparative test. Test environment: Beijing Alibaba Cloud-new york Alibaba Cloud Test files: 100,000 small files Configuration: 4 core 8G memory Bandwidth: 200MB/S Packet loss: 5% Latency: 200ms The test data is as follow: The data shows that FTP takes 168 hours to transmit 100,000 small files across the country. After using professional file transfer tools, the speed is reduced to 1 minute and 50 seconds, and the transfer time is improved by 5,522 times. Raysync - the advanced file transfer solutions - 100 times faster The transfer speed is hundreds of times faster than FTP and HTTP, which maximizes the bandwidth and improves the file transfer efficiency. - Excellent files transfer technology The new disk I/O optimization technology provides high-speed reading and writing guarantee for massive small files, which is 5522 times faster than FTP. - Oversized files flow at high speed Fast transfer of GB\TB\PB-level large files and Raysync self-developed accelerated transfer technology makes the transfer timeliness increase by 272 times. - Enterprise-class stability and reliability Intelligent compression, breakpoint resume, automatic error retransmission, and other mechanisms ensure stable and reliable transfer in an ultra-remote and weak network environment. - Bank-standard security protection Based on SSL encryption transfer protocol and financial AES-256 encryption transfer technology, data security is guaranteed. Raysync, as the leading brand of enterprise-level large file transfer, has been focusing on providing one-stop large file transfer solutions for enterprises since its establishment. Specializing in solving large file transfer problems such as enterprise-level large file transfer, massive small file transfer, transnational file transfer, intelligent two-way synchronization, P2P accelerated transfer, database disaster recovery backup, multi-client concurrent transfer, object storage solution, one-to-many, and many-to-many heterogeneous data transfer.
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