Choosing the right file sharing software is critical to the success of the organization. It is important to understand the differences between file sharing solutions and when each solution is appropriate. Download this guide to learn the steps you should take to choose the right solution. 1. What is file sharing software? 2. Benefits of file sharing software 3. Typical characteristics of file sharing software 4. Fees for file sharing software 5. Precautions when purchasing file sharing software 6. Related file sharing software trends 1. What is file sharing software? File sharing software is a tool designed to store and distribute digital files through an organizational network or the Internet. These tools help users keep in touch with other stakeholders by exchanging relevant data and files. 2. Benefits of file sharing software Reduce costs: File sharing software eliminates the need to use physical files/forms and hardware to retain and share information, thereby reducing indirect costs associated with maintaining the infrastructure required to store and distribute hard copies. Improve data integrity: File sharing software provides security for sensitive data, making it difficult to manipulate and damage. Users can set permissions for the files they share; recipients can download, view, share, or edit files only if the established permission settings allow it. Collaboration: File sharing software enables fast collaboration because files can be shared in just a few clicks. Real-time visibility: Whenever a file is uploaded, downloaded, or edited, users will be notified about the latest status of the file. 3. Typical characteristics of file sharing software Collaboration: Users can work together on projects by communicating and sharing information about specific files in the system. Document management: Collect, store and share all documents on a central platform. Access control/authorization: Establish authorization levels for specific files/folders. Encryption: Use built-in algorithms to shield data to enhance protection. Real-time synchronization: All users can see file/folder changes or edits and other updates in real-time. 4. Fees for file sharing software Most products on the market are priced on a "per user, every month" basis, and can be divided into three pricing tiers based on their starting price: price range:USD 4-USD 6,USD 6-USD 10,10 USD or more The pricing included in this list applies to entry-level/lowest-priced products found on the supplier’s website on June 21, 2019. These ranges correspond to the 25th, 75th, and 100th percentiles of the sample product pricing information collected from the supplier's website. The above list summarizes the pricing of the basic plan for most products. Higher-priced enterprise or advanced products may include other features, such as advanced management control, domain insight, file locking, enterprise mobility management support, and file event tracking. 5. Precautions when purchasing file sharing software Security and confidentiality: As the number of online solutions continues to increase, data security is becoming a major concern for enterprises of all sizes. When evaluating file sharing software, you must carefully review the security products of each tool . Integrated function: Although file sharing software is the de facto medium for distributing files between relevant internal and external stakeholders, it is not the ultimate destination for processing/utilizing files. To facilitate the seamless data flow between enterprise systems , please consult the software vendor for integration capabilities. 6. Related file sharing software trends File exchanges are getting faster: With the increasing use of mobile applications and web applications, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measurement agents to avoid high-traffic areas when uploading, downloading, and sharing files.
The speed of business development today requires the organization to manage, control and manage every temporary data flow between the system, the team, and the ecosystem partners. However, the file size, data format, and the huge amount of data flowing through the enterprise require the enterprise to have the appropriate technology to ensure that enterprise data can flow freely and remain safe when it is moving and stationary. However, if the IT department does not provide the secure file transfer service functions required by the employees, they will only download the required functions. Such "shadow IT" solutions bring various security, governance, and control challenges, which may cause your business to suffer losses. It is important to fully understand why it is important to have secure file sharing tools for the enterprise, so it is important to realize that if you don't have one. What is file sharing? File sharing is a practice of sharing or enabling access to digital media (including documents, video files, graphics, etc. When you move one or more files from your local computer to another computer or remote location, you have used the following file: sharing process. File sharing method: Removable storage device USB-Universal Serial Bus The centralized server on the computer network All users are connected to a single server Web-based hyperlink document Google Docs, Microsoft Online, etc. Distributed peer-to-peer network What is secure file sharing? Secure file sharing is the process of sharing files securely or privately. Secure file sharing allows files to be shared between different users or organizations in a protected mode, which prevents intruders and unauthorized users from using it. Secure file sharing is usually done by encrypting files at a destination at rest or in flight. Most secure file sharing services or software providers ensure the security of file sharing by restricting access to files, allowing only authorized personnel to access, view, or download files. File sharing security risks Why do you need a secure file sharing solution? In modern enterprises, there must be a secure file exchange platform that can be relied upon. As always, security is paramount, and companies must also find an easy-to-use and adaptable file-sharing platform. When the company does not provide appropriate options, end-users will find their consumer-level solutions to use. Loading in the file sharing market is guaranteed that their tools are the best and most reliable suppliers of choice. However, there are some important differences between enterprise-level file sharing solutions and cloud-based, consumer-level file sharing options designed to share large files with friends and family. What are the risks of sharing files? 1. Lack of control over data One disadvantage of most consumer-level file sharing options is that companies simply cannot exercise the necessary control over their data. When employees download these consumer tools and use them to share with external entities, they will take business information outside of the company’s IT scope, which means that for security and integration purposes, IT departments cannot control this information. In addition, many companies have encountered security vulnerabilities because employees use these personal file sharing tools on their work-posted devices and open up another vulnerability point in the business network. 2. Lack of visibility into data flow Cloud-based user file sharing tools used outside of the IT department hinder full visibility into company-wide information exchange. If the business data flow cannot be viewed, IT staff will not be able to adequately track the files entering and leaving the company. This lack of transparency can hinder your organization’s ability to ensure compliance with internal policies or external authorizations and agreements and can bring fines, fines, and risks to the company’s reputation. 3. Lose BYOD policy Many organizations have established a Bring Your Device policy, which essentially allows employees to bring their devices to use and access on a secure company network. However, improper implementation of many BYOD strategies will stimulate many security issues in IT when users mix business and personal data sharing. In addition, although BYOD strategies tend to save organizations money and additional costs for purchasing new devices, they can also pose security risks when devices are stolen, lost, or misused and expose potentially sensitive data. The outdated method of file sharing Compared with previous methods, today's file sharing options have become more agile, flexible, and safest. Some of yesterday’s file sharing solutions now seem outdated and cannot meet the strict security requirements of modern enterprises. 1. Traditional mail/paper documents Who has time to sit down and wait for something to be sent via snail mail? Timeliness is the name of today's game, and everyone in an enterprise, from top managers to IT administrators, needs to deliver its information as quickly as possible. In addition, because there is too much information, manual archiving of important data may cause problems, so it is not only easy to lose the trace of these files but also rely on individuals to remember the file name and its storage location. Traditionally archived documents can easily fall into chaos within the enterprise. It's easy to mislabel something or put it in the wrong folder, and how should the company access that information when it needs it? Manual archiving of documents also does not allow cross-file data integration and data sharing, which is a must in today's enterprises. Moreover, if the file is not integrated with the database, the enterprise is at risk of data duplication. 2. Fax Surprisingly, there are still many companies that still rely on fax machines to transmit or receive important documents, especially in the healthcare, education, and government sectors. People think that fax machines are more secure than e-mail, but unless encryption and decryption are set on both ends of the phone line, this is not the case. Compared with the widely used electronic document transmission solutions, old fax machines also waste paper, take longer to send or receive documents, and are generally inefficient. As an alternative, computer-based electronic fax solutions allow companies and organizations to send and receive faxes electronically and integrate digital faxes with back-end systems such as EHR or ERP. 3. USB Drive Cloud services have evolved, but in today's modern enterprises, many companies and individuals still rely on USB drives. Although it is understandable why it is difficult to let go of the small device in the pocket, this is understandable, but there are some drawbacks to using a USB drive. The first disadvantage is that because they are small, they can be easily misplaced or even lost altogether. For those who keep very sensitive information on a USB drive, if the drive is not properly backed up and the device is lost, the sensitive or proprietary information will also be lost. Another disadvantage of using USB drives is that most people will not perform any level of encryption on their devices, which increases the risk of piracy and/or theft. Finally, because USB is a physical device, it is inconvenient for most users to store the USB device in a different location from the host computer that uses it. Therefore, it is not even possible for a USB device to back up, so in the event of a disaster or theft, both copies of the data will be destroyed and it is unlikely to be restored. 4. Cloud file sharing service No, the cloud is not out of date. Never. However, if an enterprise chooses a cloud-based secure file transfer solution, it must pay attention to data security issues. First, cloud destruction does happen. Increasing consideration must be given to the occurrence of unimaginable destruction or malicious attacks. Therefore, companies need to make plans instead of making plans under unimaginable circumstances. Next, consider whether public cloud solutions provide sufficient security to meet the requirements of emerging and evolving enterprises. Finally, due to the universality of file sharing use cases and the expectation of ease of use, many business users will find a way to share files regardless of security considerations. This usually leads to shadow IT. Although cloud-based secure file transfer and sharing are easy, please consider the following potential data incidents: 1) The employee circumvents the file size limitation of the email by sending a file sharing a link, accidentally exposing the patient's PHI. 2) A popular file sharing application grants itself system administrator permissions and can control the ability of Apple computers without first seeking user permission. Kaiser Permanente was forced to notify 600 members of the violation after the patient's name, the medical record number, and medical procedures were disclosed via a Dropbox link shared via email. And in 2016, it was reported that Dropbox would automatically override OS X user preferences and gain system accessibility, and the security issue was ultimately resolved by Apple instead of Dropbox. Although the cloud will continue to become more popular and its security improved, companies must understand all the risks involved in using cloud-based solutions, including issues related to data ownership and how to protect data, which is indispensable. Why you need the best file sharing option When you understand the inherent risks posed by insecure equipment and tools, tasks will become the best choice for finding safe sharing of data. Enterprises need a secure file transfer tool that not only has a leading position in security but also organizes and moves data at the speed of business. It also provides a secure file sharing application that supports the collaboration of employees, customers, and trading partners that are critical to today's businesses. Enterprise-level file sharing solutions have several major advantages, including: ►Data security, eliminate security vulnerabilities and governance challenges through structured access control ►Collaboration, connecting internal and external file sharing and collaborative workflow ►Auditability, tracking all documents received or sent by the organization ►Scalability can develop and expand with your business With the right tools, your business will get a modern way to control file sharing, messaging, and file transfer, all of which can be done from one platform. This is why your secure file exchange system should have the following characteristics: ► Advanced encryption for moving and static data ► Structured user authentication ► Advanced logging, reporting, and dashboard tools ► Process automation function ► Virus scanning and data loss prevention functions The best secure file sharing platform A secure, reliable and scalable managed file transfer solution can quickly connect to internal systems and your business ecosystem, while quickly moving data and maintaining compliance in all data interactions. Some of the business-friendly file sharing features built into leading MFT solutions include: ►Powerful data movement: The MFT solution has unprecedented protocol and data connector depth, expands simple file sharing functions, and enables organizations to promote seamless internal and multi-enterprise data flow. ►Integration: Enterprises can integrate all ecosystems, applications to applications, multi-cloud, and other business-based file-based integration processes into one platform for centralized control and management. ►Dashboard: Easy-to-use dashboard and visibility tools to track all data flows and visits, and provide business intelligence for various people. Such features can also simplify the review process for more regulated industries such as healthcare and financial services. ►Process automation: The use of APIs to easily build, convert and automate integration and programmatic file flow MFT solutions is vital for enabling file-based integration processes between applications in large-scale hybrid integration and multi-enterprise B2B models. The days of "unmanaged" file sharing processes should have been long. The MFT platform with built-in file sharing functions reduces the risk of data leakage and potential violations of customer SLA. Enterprise file sharing tool with Raysync Raysync has a centralized platform that manages and protects all managed file transfer and ecosystem messaging needs. With the help of a pre-built connector, you can start transferring files within a few hours, secure file transfer protocol support for all trading partners, and secure file sharing applications for enterprises, the Raysync platform can provide you with complete And you need to manage full control of all important business data flows. Companies can gain true end-to-end visibility and audibility on all mission-critical data streams and know that their data are protected and meet industry requirements and partner SLAs can relax with confidence. The risk is there; don't hesitate to put the company's data and reputation at risk. Schedule a presentation with Raysync now and learn how enterprise-level secure file sharing has become the key to a modern business integration strategy.
The best file transfer software not only makes it easy to transfer files online and manages files. With the shift of work at home, file transfer software has become more and more important. This means that companies need employees to be able to file and share documents online. From team editing of documents and presentations to staff and supervisor updating timing spreadsheets, collaboration is a key part of it. However, collaboration is not a natural way for many software platforms to function properly. Although things have improved now, people and companies generally need to be able to safely transfer files and folders online for sharing. This means not only having a place to store files securely online, but also using a cloud document storage service that also allows you to share files with other users. Fortunately, many providers can do this and have complete control over how they share. This means being able to set file and folder permissions based on whether you want to make files and folders private, allow read-only access, or of course allow full access to shared and collaborative work. Here is the best online file transfer software to share files between teams. Raysycn large file transfer software supports online file transfer. Raysync client supports direct transfer between users and clients. Data does not land on the server, and the server only transfers data traffic. For example, User A is online, and User A provides his transmission ID and key. Other users can connect to user A by transmitting ID and key, and transfer the data directly to user A's computer. The storage of the server is not implemented. The most important thing is that the file transfer step is directly upgraded from the original 3 steps to point to point in one step... Raysync has been focusing on providing one-stop large file transfer solutions for enterprises since its establishment. As the leading brand of enterprise-level large file transmission, Raysync has provided high-performance, stable, and secure data transmission services for 2W+ companies in many fields such as IT Internet, finance, film and television, biological gene, and manufacturing. For more large file transfer issues, please visit Raysync official website for more information.
If you want to share files with your friends, you can try the Share function of Raysync. Step 1. Select the file/folder you would like to share, you can also select more than one files or folders. Step 2. Select the Share button at the top, or select Share under the Actions option. Step 3. Then the setting page will pop up. A. Set the link expiration time B. Set email notification: Send the message of sharing the link to the email address of your friends to remind them to open the link to download the file. The contents of the mailbox can be filled in according to their own definition. C. Set the download notification: it can send notification to the email addresses you set here when the file is being download or the download is completed. Step 4. After you configure all the settings done, click Create Link to generate the link and password. Step 5. Click Copy Link and Password, and then you can send them to your partners you want to share with.
After deciding which file sharing method to use, it's time to choose a single service or product. This can be challenging because there are many options, from established companies to newly established startups. Here are some tips to consider when choosing a file sharing solution. Price— You will want to know how much the service will cost upfront each month or year. In some cases, you may also need to pay for the bandwidth used during transmission. Safety— If you want to trust the data hosting of the cloud provider, make sure to research how to store information and how to protect it. Compatibility—Understand which types of devices and operating systems will support file transfer. If some of your users are not satisfied with the new technology, look for options with a simple interface. Limit— Before making a huge investment in file-sharing services, be sure to determine any restrictions or limitations on the number of shared files or the total amount of data stored by the provider. In most cases, cloud-based solutions will meet your file sharing needs. For personal use, you will find a series of free options. For enterprise-level file sharing, you will need a powerful and flexible tool. The following alphabetical list will help you narrow your choices. 1. Box Box is one of the earliest popular cloud-based file storage services. It enables users and organizations to centralize all data and collaborate with others. Box offers free options for individual users and a variety of paid plans for businesses. Great for: large companies that need to manage large global data systems. Pros: It is well integrated with corporate security systems, can be configured for workflow, and meets compliance requirements. Cons: Cheap plans are very limited and it is difficult to preview files from computers and devices. Pro tip: Enable email alerts to automatically be notified when documents are uploaded or changed. 2. Dropbox Dropbox is committed to providing a place for individual users and organizations to store all their important data. Synchronization is a big focus of Dropbox because it has a native app for mobile devices and allows you to carry files anywhere. Great for: small and medium-sized enterprises that do not need advanced functions, and users who want to back up critical data. Pros: Huge user network, so it is easier and safer to share documents, files are always encrypted, and the desktop experience is integrated. Cons: The personal free tier only includes 2 GB of storage space, and new collaboration solutions can be confusing. Pro Tip: Check the version history of the document to understand its changes over time, and if you accidentally delete it, you can even restore it. 3. Egnyte Egnyte caters mainly to business users who want to maintain strict control over every file shared inside or outside the organization. It has many advanced features out of the box, and also allows you to integrate its services with your own applications through an application programming interface . Great for: companies that need to transmit confidential data, organizations that support various devices and operating systems. Pros: Each file transfer will save additional backup copies, and follow the highest encryption standards, strong mobile access permissions. Cons: Difficult to use than some basic services and may lack customer support. Pro tip: Administrators can share files and create custom dashboards for each user. 4. Google Drive Google Drive is one of the first companies to bring document collaboration to the cloud using its browser-based Google Docs suite. The platform behind it is Google Drive, which is also an excellent file sharing service. Great for: people who already have a Gmail account, small organizations, don't want to worry about local storage. Pros: New users can get 15 GB of data for free and can share files with any email address. Cons: Collaboration requires a Google account, and it may be difficult to see sharing settings. Pro tip: Upload an image and let Google Drive extract text from it for searching. 5. iCloud Drive Apple has been steadily releasing improvements to its iCloud online software suite. Now, new Mac computers and iOS devices have iCloud Drive installed, so files can be automatically synchronized. Great for: users who use Apple products at home and in the office, and file sharing between Apple users. Pros: Free up storage space on the local hard drive and integrate with iMessage and other Apple services. Cons: limited integration with Windows, new users only get 5 GB of storage space, limited business support. Pro tip: Try the family sharing option to easily share images and videos among multiple users. 6. MediaFire MediaFire is a small but growing cloud-based storage platform that can be used in a browser or mobile device. It aims to provide a simplified file sharing solution for users who do not need exquisite features. Great for: Quickly transfer files from one person to another, users who like to share via email. Pros: no bandwidth limitation, fast batch download, multiple uploads can be handled through the browser. Cons: The basic plan includes on-screen advertising and limited collaboration options. Pro tip: Configure a one-time link to ensure that your files will not be shared more than once. 7. OneDrive As Microsoft moves many of its core business products to the cloud, its OneDrive tool has become an important part of the Windows operating system. Individual users can back up their data and create shared folders throughout the organization. Great for: businesses using Windows PCs, individuals with Outlook email accounts. Pros: integrated with Sharepoint, fine permission settings, easy to use in conjunction with Office. Cons: Mac OS is not supported, and the upload and download speed will be very slow. Pro tip: Use the OneDrive mobile app to automatically back up all photos to the cloud. 8. SecureDocs SecureDocs is considered a virtual data room designed to cater to companies that are seeking mergers or acquisitions and need to manage secure document sharing. The company provides a fixed monthly pricing structure that includes access to an unlimited number of users. They also provide a single sign-on option for your existing corporate identity verification tools. Great for: instances where safety is the top priority. Pros: drag and drop folders, uniform prices, one of the few providers that offer unlimited accounts. Cons: challenging to configure permissions and restrict integration. Pro tip: Enable two-factor authentication to improve security. 9. SugarSync SugarSync can run on Mac or Windows computers so that users can easily synchronize folders to their cloud accounts. It was first launched in 2008 and is geared towards both consumers and business users. Their security standards are equivalent to those of the banking industry. Great for: users with messy folders, companies without backup solutions. Pros: easy to restore files online, you can create public links to documents. Cons: There is no free plan option, and the synchronization speed may be slow. Pro tip: You can view snapshots of synced documents at any time. 10. WeTransfer WeTransfer aims to become the easiest file sharing service by reducing management work. The company was established in 2009. Its main service is to allow you to send any file to an email address or create a one-time link that other people can access. Great for: one-time file transfer. Pros: Very fast and easy to use, no account required. Cons: Each transfer is limited to 2 GB, and there is no security function. Pro tip: Upgrade to a corporate account to track download history.
More and more enterprises gradually realize that the amount of data generated by enterprises is increasing year by year, especially for enterprises with overseas business, which have customers in Japan, India, the United States, Southeast Asia, and other places. It is very difficult to transmit these data to the mainland for computing services. The amount of data is too large, and the amount of data contained in a project ranges from several hundred GB to several hundred TB. In terms of network transmission, the bandwidth utilization rate of transnational large file transmission is very low, because the current network transmission protocol is TCP transmission protocol, which is a stable and reliable transmission protocol. It is necessary to ensure that the data is transmitted without packet loss and the file is intact. Therefore, when the latency and packet loss appear together, it will choose to reduce the speed to ensure the quality. The farther the transmission distance is, the greater the probability of latency and packet loss. Therefore, in order to reduce the packet loss and ensure transmission quality and stability, the speed will be reduced. Raysync solves the problem of file transmission. Under the condition of high latency and packet loss, Raysync can improve the packet rate through self-developed protocols, control the congestion on the network, improve the transmission efficiency, and ensure the reliability and stability of the transmitted data. The bandwidth of Shenzhen is 100 megabytes, and files are transmitted from Shenzhen to Los Angeles, USA. Without Raysync, the bandwidth speed of 100 megabytes can only be less than 1 megabyte . If Raysync velocity is used at both ends, it can reach 92 megahertz. Raysync abandons the original TCP protocol during transmission, and takes over data packets and traffic packets through its own transmission protocol, thus improving transmission efficiency. As an expert in the field of large file transfer, Raysync will build an interactive bridge for the Internet, big data, artificial intelligence, and the real economy based on the self-develop high-speed transfer protocol.
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