Whether you are already using Managed File Transfer products or are evaluating your options, the many features and functions of MFT software may surprise you-great! As companies discover that they increasingly need to share data internally and externally. This list gives you a brief introduction to how MFT works wonders for your organization. 16 surprising facts about MFT software. 1. Much more secure than FTP That's because FTP is not secure at all. FTP transmits sensitive credentials, which means that in addition to sharing data, your login details may also be affected. This is not a good way to start a new day. MFT has security protocols such as SFTP, FTPS, HTTPS, and AS2 to protect your transmission. 2. Very good at automating file sharing tasks Is there anything that needs to be done daily? To give just one example, you can set up MFT to access the latest sales data in CRM and send secure emails directly to your leadership team. Hope everyone can achieve the goal! 3. Better than scripts Although scripts have a place in the IT department, from the perspective of security and efficiency, they really cannot approach the functionality of the MFT solution. MFT makes file transfers easy to set up, and thankfully, these file transfers do not rely on time-consuming code, only one or two developers understand how to create or update. 4. Comply with requirements such as GDPR and PCI DSS If your business is required to demonstrate compliance with any latest guidelines or regulations designed to protect sensitive information, MFT is the tool for you. It provides easy-to-access data for system users, file transfers, recipients, etc. to show the auditor that you are on top of protecting data. 5. Centralized the file management of the entire company When a custom script or manual file transfer process is in place, you don't know what is shared daily. Using MFT to centrally manage all aspects of file management, you can have a comprehensive understanding of how data moves between internal and external entities in the organization, so that problems can be quickly discovered and reduced. 6. Enable employees to redistribute their time to higher-value projects Any type of manual repetitive file transfer process will result in reduced work efficiency. Moreover, if you resort to scripting, it is a very expensive job and it will take some time to make better use of expensive resources. Use MFT to automate important but regular file-sharing tasks and get your outstanding employees back in the process of providing value in other ways. 7. Support job monitoring and job planning When we discuss the topic of automation, it is important to track the status of those jobs that are running without the need for continuous supervision. MFT can keep an eye on the jobs being processed and the way new tasks are planned, so you always know what's going on. 8. It can be set to check the folder location as frequently as needed so that the downstream process can start as soon as possible Sometimes it is necessary to know when a particular file is available because related activities must begin quickly. You can name the updated content such as balance sheet, employee list, customer account number, etc. The important thing is that with MFT, you can increase efficiency as much as possible when needed. 9. You can encrypt data in transit and at rest Encryption is a key factor to ensure that information that falls into the wrong hands cannot be interpreted or used maliciously. MFT uses technologies such as Open PGP, SSL, SSH, and AES to protect your data, and encrypts it when storing and transmitting data to protect sensitive information. The MFT solution also manages the keys used to unlock this data and the applicable certificates. 10. You can connect to different types of servers and network shares, including servers and network shares in the cloud For operating systems, most organizations run heterogeneous environments, with Windows, Linux, UNIX, AIX, and IBM I being the most common competitors. The use of clouds is also on the rise. MFT can work seamlessly with all these platforms internally and in the cloud, so if you are looking for a Linux MFT solution or solution, you will be lucky. This is the only way to protect the information transmitted in all environments while maintaining productivity levels. 11. Record all file transfer activities, so you always know who shares what information with whom Your company may share files hundreds or thousands of times a day, which means there is a lot to track. MFT records every file transfer event, so you can prepare for an audit, and records in detail how the information is processed around the clock. 12. You can create or parse files such as spreadsheets Especially when exchanging information with external trading partners or customers, it is obvious that each person's documents and data use different formats. MFT can simplify the process of file creation and transfer converting data as needed and supporting XML data transmission. After the information on the network is available, you can create a new file to delete a small piece of data and automatically insert it into other files, and then share it. 13. Can enable you to quickly start and run new tasks through job templates Although you have business-specific MFT needs, many common operations allow you to set up template-based file sharing immediately. 14. It can alert you when it does not happen as expected MFT will quickly cause your transfer errors. This prevents you from assuming that someone has received a document that has never been obtained, which could damage a good relationship. 15. Enables you to monitor file sharing from anywhere through a secure Web interface Especially for managers and administrators, whether day or night, tracking file-sharing activities through the MFT system is crucial. The secure web interface allows you to understand the global file management of your company. 16. Can expand with your business Once the MFT solution is in place, once employees discover the ease of use of the system, file sharing tasks may increase. Over time, your business may also grow and change, which requires new methods of transferring files between internal departments and external colleagues. With the right MFT solution, no matter how complicated, you will be in the best position to support various file management activities. The Raysync large transfer solution is dedicated to meeting the data transfer needs of the enterprise or with external partners, providing efficient and controllable accelerated transfer large files, ultra-long distance, transnational network data transmission, safe distribution of file assets, file management, and organizational authority management, Supports local deployment and cloud services, and provides enterprises with safe, stable, efficient and convenient large file interactive technical support and services.
With FTP and MFT, the transfer of sensitive data is an indispensable part of daily business. However, when the task of the organization is to ensure the security of sensitive data when it is moved from point A to point B, it is best to choose a solution that can ensure file security. What is FTP? The original file transfer protocol is a standard network protocol that has existed for decades and is used to transfer sensitive files between a client and a server on a computer network. It can be used to exchange and manipulate files through a network based on transfer Control Protocol /Internet Protocol . When using FTP, user credentials are sent in plain text, and files are not encrypted during transfer. Since both channels are unencrypted, data is easily intercepted and exploited. However, it does require an authenticated username and password to access. In addition to the lack of encryption technology, it also lacks automation and other functions to meet compliance requirements. Besides, FTP users often report problems such as connection errors and inconsistent functions. What is MFT? MFT is the abbreviation of Managed File Transfer, a multi-functional technology and secure file transfer solution, covering all aspects of the inbound and outbound file transfer. The MFT solution uses industry-standard network protocols and encryption methods to protect sensitive data in transit and at rest. Organizations of all sizes can use MFT solutions to meet file transfer needs, ranging from dozens of files per week to thousands of files per day. The innovative nature of MFT helps improve the quality of file transfers and helps organizations comply with key data security policies and regulations. Using MFT solutions, time-consuming manual processes can be replaced, and transfers can be simplified, automated, simplified, and tracked from the central point of management. With the help of MFT, data can be quickly exchanged between networks, systems, applications, and trading partners. To this end, it will be deployed in the cloud, on-premises, an internal hybrid environment, or through MFTaaS. Essentially, there are managed file transfer solutions to meet the growing needs of organizations that want to reduce their overall file transfer costs, significantly improve their network security, and replace the use of vulnerable file transfer protocols such as FTP. The key difference between FTP and MFT Network secure FTP Protecting data is critical to every organization. Unfortunately, FTP solutions are insufficient in this category to solve modern network security problems. FTP does not have good authentication to send or retrieve data. User credentials are sent in plain text, while information is transmitted in "clear text". This means that your information is not encrypted and anyone with expertise can intercept and access files sent via FTP. MFT solutions can protect internal and external file transfers by focusing on user access and control, thereby improving the organization's network security level. Through extensive security controls and functions, organizations can set password policies and use LDAP, AD, and other identity and access management functions to authenticate users. Encrypted FTP FTP does not encrypt the tunnel created for sending and retrieving files. Anyone watching the network can see all sensitive and non-sensitive files passing between the organization and trading partners in the cloud. This means more than just hackers. Employees, suppliers, etc. may also be able to see what you send. MFT is essential to ensure the privacy and integrity of organizational data. MFT implements cutting-edge encryption technologies such as Open PGP and AES to ensure data security during transfer and at rest, thereby reducing the risk of data leakage and/or unauthorized access. File transfer FTP, FTP lacks basic functions. For example, to use FTP to automate file transfers, you must add a second solution, which is not recommended. It is not recommended to use FTP for new technologies. Since no new FTP security features have been added or updated, your organization can quickly phase out FTP. For example, if you want to integrate with the cloud or use cloud computing platforms such as Azure or AWS, you must use tools other than FTP, otherwise, you will take a lot of risks. MFT forgets custom scripts, desktop applications, and failed transfers. MFT allows you to create, test, and automate file transfers from an easy-to-use interface. It can also help you keep track of all files moved in the system and who is editing, viewing, and sending files. Organizations can receive notifications of file transfer failures and initiate automatic retries when needed, so they won’t waste valuable time troubleshooting. Automating repetitive tasks can increase the reliability of the retry function and limit the amount of sensitive data that any user must interact with. Time, money, and valuable resources FTP can be time-consuming. Developing, maintaining, and troubleshooting scripts and other manual processes can take time and often burden employees. This is especially worrying if the employee is initially out of the office or is short of time. Another aspect to consider is that although free file transfer software can save money upfront, the potential cost of a data breach is much higher in terms of money and reputation. The MFT solution is automated and can reduce costs in many ways: it can easily handle and arrange tedious file transfers, arrange complex plans, organizations can improve process efficiency and increase employee productivity, and can handle repeated mass transfers promptly. The troubleshooting process can also be simplified instead of the burden of individual employees. Compliance FTP Simply put, because FTP lacks encryption, auditing, and other network security features, it cannot help your organization comply with important requirements or regulations. The ability of MFT organizations to encrypt file transfers is critical for compliance with existing and emerging privacy laws, specific industry-specific compliance requirements like HIPAA, and the purpose of protecting sensitive, high-risk information from falling into it. Into the wrong hands and other regulations. In addition to encryption, MFT also provides organizations with the additional benefits of built-in monitoring, tracking, and auditing. With MFT, it is easy to pull all file service activities and related procedures on the report. The Raysync large file transfer solution is dedicated to meeting the data transfer needs of the enterprise or with external partners, providing efficient and controllable accelerated transfer of large files, ultra-long distance, transnational network data transfer, safe distribution of file assets, file management, and organizational authority management, Supports local deployment and cloud services, and provides enterprises with safe, stable, efficient and convenient large file interactive technical support and services.
There are two new ways for the notification function in the admin console: 1) Send notification to the webpage of the sub-user. 2) Send email notification to the sub-user. Operating instructions: Log in to the Raysync admin console-> Click "Send notification" under the option "Users Management"-> Click to "Add notification" and edit the notification "Subject" and "Content"-> Select the "Receiving accounts"-> Check on the "Notification option" "Website" and "Email"-> Click "OK" to save all the settings. The effect of sub-user receiving the notification: A Web-page B Email Note: Sender mailbox, mailbox display logo, and company name are configured by the administrator in the admin console.
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