Being able to share files with others is one of the many benefits of modern technology. However, when these files are too large to share and transfer, things become much more complicated. We are here to tell you that there is an easy way to send and upload large files for free. In this article, we have compiled a list of free cloud storage services and provided tips on how to accelerate file transfer process. Compress files before sending Regardless of how you choose to send the file, shrinking it will only help in storage. File compression not only shrinks the content you want to send but also makes the transfer faster no matter which method you choose . Most computers have built-in file compression utilities, so you can make a ZIP file with just a few clicks. This is how to do it. If you want to transfer music files or videos, it is recommended that you use RAR compression instead of ZIP, because it uses a better compression algorithm, which usually reduces data loss and file damage. We recommend using 7-Zip for this because this open-source file archiver is one of the best archivers currently available. Upload to cloud storage service The best way to transfer large files is to upload them to an online storage service, where the desired recipient can download them. Thanks to cloud computing, there are countless such services, so we have selected some of the best services for you. You can find a quick list of our current favorites below, all of which provide enough storage space, security, and sharing features. We will not describe in detail how to use each program but will provide a short description to help you find a service that suits your needs. 1. Google Drive Google Drive provides up to 15GB of free storage space and allows you to share large files, such as pictures and videos, with a few clicks. It even has backup and synchronization options, which are useful features. If you already have a Gmail account, you can't go beyond the simplicity of Drive, because Drive is built directly into the email service. You just need to click the Google Drive logo in the email compose window to "attach" the file to the email stored in your Drive account. After upgrading to the paid version of Cloud Drive, you can get 100GB of storage space , 200GB of storage space , or 2TB of storage space for a price of $10. There is also a 10TB option for $100 per month, and if you plan to share many large files, you can choose a larger package. Any user who pays for the upgrade will automatically upgrade to Google One and will receive a free 100GB upgrade, share up to six users, and get expert support from Google. Chromebook buyers can also get 100GB of storage for free for 12 months, so please use this as much as possible. 2. Dropbox In most cases, compared to Google Drive, Dropbox is another great cloud storage option with 2GB of free storage space and various sharing options. The basic feature set is roughly the same as Google Drive, but Dropbox also provides mobile apps for non-Android and iOS devices . You can expand your storage options in several exciting ways, but you can also use premium accounts. For $10 per month, you can get a Plus account with 2TB of space, while $17 per month provides you with 3TB of storage space and some advanced features, as well as advanced sharing controls, including the ability to set passwords and create expired links. 3. OneDrive Over the years, Microsoft's OneDrive service has undergone major upgrades and renovations, making it one of the more competitive solutions for storing files and folders online. With its shared folder system, you can share any content at any time, and click a button to stop sharing when finished. The free tier provides you with 5GB of free storage space, and a monthly fee of $2 can increase it to 100GB. If you are an Office 365 subscriber, you can also enjoy 1TB of OneDrive storage for free as part of the plan. 4. Box Compared with some of the other products in this section, Box's business is more biased. Although this does not mean that it lacks features suitable for individuals, to access its file and folder sharing features, you will need to purchase an enterprise account , which requires at least three users. Each will cost about $5 a month. It also has free storage products and reasonably priced software packages. The files and folders shared through these accounts can be password protected, so this is a useful security feature, and Box is an excellent choice for those who care about data privacy and security. 5. MediaFire MediaFire provides a 10GB basic account, although users can get up to 50GB of free storage space in total, and have very simple sharing tools. However, the maximum upload size of the above plan is 10GB, but large files can still be uploaded without problems. You can also buy 1TB of storage space for $4 a month. 6. pCloud pCloud's file transfer service is excellent, especially suitable for large file transfers. The service does not have any restrictions on file size or file transfer speed, so you can move files at a speed that your Internet connection can handle, which is very useful for users with gigabit networks. The service also provides many additional features, including the ability to share download and upload links, and complete security, including five additional copies of files on different servers to ensure that the files are not lost. The service does provide a free trial version that can be used for short-term sharing, but you must make a one-time payment or subscription to unlock the service permanently. 7. Masv Masv is a file transfer service designed for large video files, graphic files, and other demanding transfers that creative professionals need to carry out. If you use files larger than 20GB, you need to research this service. Masv uses 160 servers around the world to increase the transmission speed as much as possible while still making it easy for all kinds of customers to understand. This is a valuable service, but with the option of paying on-demand, you can save even more. You can also start with a free 7-day trial period and provide 100GB of data for free. 8. Raysync Raysync file transfer accelerator can increase the speed of file transfer and reduce the delay and packet loss rate of the file transfer. The Raysync file transfer protocol is a high-efficiency transfer software specially developed for enterprises to completely replace the existing file transfer protocol FTP. It can realize high-speed file transfer based on the existing structure and uses the Raysync file transfer protocol FTP to accelerate Later, the file transfer protocol FTP transfer speed can be increased by 10-100 times The transfer speed is hundreds of times faster than that of FTP and HTTP, which maximizes the bandwidth without affecting other network traffic. Among them, the transfer of massive small files under the same network environment is 6000 times faster than FileZilla. Cross-regional and cross-border big data replication, migration, or archiving, at least 100TB of data can be transferred every day.
Sharing large files is essential for most companies, but how do you ensure that the files are suitable for the right people and not everyone else? When considering factors such as security, batch transfer, and tracking, companies need more than just one-off solutions, they also need to share files with employees, customers, and trading partners. Fortunately, whether you are sending large files to recipients or allowing users to access them in the cloud, there are many options for sharing large files. Depending on your use case, some solutions may be more appropriate than others. Simple access using file sharing tools Many cloud-based file sharing tools make it easy to share large files. Upload the files you want to share with the platform of your choice and provide users with access to individual documents or entire folders. Most file sharing tools limit your storage space based on subscription plans, but still, make it easy to share large files. Using cloud-based tools to share documents with people outside the organization brings some risks, and following basic guidelines can keep you in control of data security: Set specific user access permissions for files and folders Avoid allowing external users to access your internal file structure. Choose a solution that allows you to implement a password on the document. An alternative to cloud-based storage with similar functions is GoDrive, a file storage tool that helps employees and partners synchronize and share documents locally or in the cloud. Easily track file versions, comment, and track conversations in the tool. Although cloud-based storage is relatively secure, on-premises deployment options such as GoDrive give your organization complete control. Use a secure email solution to send large files In some cases, you can send large files via email, but you will encounter two obstacles: file size restrictions and security standards. Most email clients limit the size of file attachments, which can be a blessing for the sender. This ensures that they will not send emails that the recipient will never receive due to large attachments, and prevents them from using oversized files to occupy space in the email client. Besides, sending files via email may expose companies to unnecessary security risks or violations. Using a simple, secure tool like Secure Mail that plugs directly into Outlook, you can easily send files from an email client or browser-based interface. Each recipient will receive a unique link to the file, making it easy to track who viewed and downloaded the file. 5 tips for transferring large files Other features of secure email solutions usually include sharing multiple files, setting access expiration dates, and the ability to call back files so that recipients can no longer use them. Secure email solutions are great for temporarily sharing large files, and many secure email solutions do not limit file size or file type. However, sharing files manually can be time-consuming, especially when you share large files frequently or in batches. Use more than file transfer protocols File Transfer Protocol is a popular but very old transfer method. Most organizations have evolved from FTP and often choose more secure alternatives: FTP over SFTP or SSH uses a secure channel to prevent unauthorized access when files are moved. Thanks to security features including user ID, password, and key authentication, SFTP allows only the correct user to access your files. FTPS or FTP over SSL allows you to share files with trading partners, employees, and customers after verifying the authenticity of the system. AS2 or AS4 is a common method to share EDI data safely and reliably and can be used to share any file type. The messages sent with AS2 and AS4 can be compressed, signed, and encrypted to achieve secure sharing. Share files securely with an all-in-one solution If you share files in batches regularly, a dedicated Managed File Transfer tool may be your solution. MFT enables you to easily share files of any size and know whether they have reached their destination with the help of notifications and detailed audit logs. Moreover, if you or your recipient's network connection is not normal, MFT will be suspended while sending and resume when everything resumes normal operation so that there is no "transfer failure" message in the inbox. As an added benefit, some MFT solutions include a secure email option-this way, your organization can share large files with temporary emails or via MFT. MFT also allows you to track all file sharing through these two options, making the audit work quick and easy. With the help of the MFT solution, the collaboration between people is very simple; effectively share files and collaborate from any authorized computer or mobile device. MFT provides more advantages than any other tool for sharing large files. With MFT, the file size is not limited and the variability is greater-whether you have a large file or multiple files, you can ensure that the recipient will receive all the information without losing data. Besides, your documents are safe during transportation and at rest.
Sending large files via email has never been a practical solution because there are too many variables involved between the sender and the recipient. The attachment limit varies by a service provider , but rarely exceeds 25Mb. For self-hosted mail servers, administrators must define mailbox size and attachment limits for each user as needed to ensure the smooth operation of the entire company. And will not slow down the user's broadband access speed. This configuration is directly related to the available server hardware resources . Even with third-party solutions, this type of configuration is still necessary. Therefore, email is an ineffective solution for the transfer of large files. Its failures include but are not limited to: • The file is too large, and the sender or recipient's mailbox administrator settings do not allow the file. • Your Internet Service Provider prohibits the transfer of large files . Or the ISP restricts the connection to prevent timely transmission. Use a VPN to bypass any ISP restrictions; this is the only wise choice. • Email is an insecure option unless end-to-end encryption is available. Obviously, companies that process and transfer large files need other options, and your choice will depend on file size, required security requirements, and compliance goals . For example, film studios and related production companies process large video files. Conversely, other people in the science or engineering disciplines may share large data sets or CAD files. For other files, large file sizes may be suitable for backup or data retention requirements. Let's look at some alternative methods of allowing collaborative large file transfers. 1. Post and traditional logistics For some companies, using traditional snail mail or courier services is an option, but unfortunately, it is not as convenient as digital file transfer. Cost is also a factor. Although people generally believe that it is safe, security breaches may occur before and after delivery. Because some couriers see the term "fragile" as a challenge, certain removable media are easily damaged during transportation. Yes, I have handled damaged goods in the past. This is not the only flaw of removable media. 2. Removable storage and media Avoiding heavy postal staff and couriers seems to be a good idea, and manually carrying removable media to customers and team members may eliminate some of the problems in this area. If your process allows this, and time is not a factor, some companies will use this method for offsite backup and emergency data transfer. However, removable media may be lost or stolen. In addition, when drives, memory sticks, and optical discs are discarded or recycled, data leakage may occur. How many items of removable media near you contain confidential or proprietary data? 3. Consumer-grade cloud storage Despite the security and compliance warnings from IT, many employees still insist on using consumer-grade cloud storage to store company data. This is very convenient, they see no harm in doing so. Preventing IP theft and creating audit trails are common business goals, but shadow IT is still a problem. Cloud storage is useful when the files involved are too large to be sent via email. You can instead send a link to the location of the file in the cloud. Popular service providers include Google ), Microsoft , and Dropbox. There are many others available, but let’s focus on the top three and choose a compliance standard . Remember, consumer-grade or free cloud Storage means that the data is outside the firewall and controlled by THEIR administrators. Do you really need secure cloud storage under HIPAA or similar standards? Can you sacrifice security for the convenience of employees? And privacy? While resisting the urge to grind teeth and fall into chaos, it is worth pointing out that all three stores, scan, and classify user data, regardless of free or paid software packages. This is to display targeted advertisements, improve their own services , or detect IP theft... Your data will also be shared with unnamed third parties and subject to legal requirements . Your data cannot be private in such an environment because it is not encrypted after uploading to facilitate scanning , and then encrypted again for storage. I recommend that you encrypt everything yourself before uploading. Live broadcast, no thumbnails, etc. Dropbox, Google Drive, and One Drive all claim to be HIPAA compliant, and paid/enterprise account holders can obtain BAA. However, as the HIPAA Guidelines point out, no software or file sharing system can claim full compliance due to configuration requirements and possible human error. See the steps required to make Google Drive compatible. At least Microsoft has put in more effort to provide a compliance center for multiple standards, including GDPR. The data collector, it is, Google Drive is to avoid more than others, considering the company’s lax attitude towards user privacy, compliance, and antitrust violations , which resulted in various fines in several countries. Who will trust their camera and microphone data from Google Nest cam? In summary, if you must use cloud storage services and value privacy, then please choose a service with file anonymity and end-to-end encryption. Before registering for a new service, please review all privacy policies. 4. File transfer service As the name suggests, the providers of these services can easily transfer files from your browser window. Likewise, there are many options, but FileMail is a software that meets multiple standards and encrypted transmission . Prices vary based on storage space and required features. If you have a storage option, you can send a link to a stored file, or you can simply send the file as an email attachment . Please note that to receive large files, the recipient must have at least one business account. This type of service is very convenient, but always requires review and selection of providers. Likewise, please check their privacy policies and understand the features required to achieve maximum business benefits. Audit tools, tracking, and encryption are obvious advantages for compliance. 5. FTP The File Transfer Protocol is familiar to most of us, and it allows authenticated users to transfer files to internal or hosted servers. Security is very basic, and basic audits can be conducted with just a few tasks. Only suitable for tech-savvy users is a disadvantage. It is necessary to clear obsolete data, as is ongoing maintenance and user management, which is a bit of a waste of resources. 6. Secure FTP Like its predecessor, Secure FTP needs to be managed and maintained and can take up IT resources during file transfer. Processes and audit records can be defined, but they cannot be used by authenticated users who bypass these processes. Similarly, SFTP is not suitable for technical challenges, and non-technical users also need training. 7. Managed file transfer solutions The MFT ) solution is very secure, which is an obvious advantage. they are Usually considered complicated, but once configured correctly, it is ideal for protecting proprietary data and ensuring compliance with various standards. Usually need to grant permission for each user, and management is internal. The ability to define process-driven strategies and provide an accurate audit trail for all data transfers exceeds the potential cost. If you are concerned about potential compliance issues, why not investigate further? Yes-this is a call to action. There is a free trial version, so what do you have to lose? In short, if you must send large files, make sure to involve IT so that they can recommend authorized solutions. Don't use consumer-grade or free cloud storage. Managed solutions can eliminate potential compliance issues, protect data, and create a complete audit trail without the need for third-party involvement. Don't you agree?
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