16 Features of Managed File Transfer Software

Whether you are already using Managed File Transfer (MFT) products or are evaluating your options, the many features and functions of MFT software may surprise you-great! As companies discover that they increasingly need to share data internally and externally.

This list gives you a brief introduction to how MFT works wonders for your organization. 16 surprising facts about MFT software.

1. Much more secure than FTP

That's because FTP is not secure at all. FTP transmits sensitive credentials, which means that in addition to sharing data, your login details may also be affected. This is not a good way to start a new day. MFT has security protocols such as SFTP, FTPS, HTTPS, and AS2 to protect your transmission.

2. Very good at automating file sharing tasks

Is there anything that needs to be done daily? To give just one example, you can set up MFT to access the latest sales data in CRM and send secure emails directly to your leadership team. Hope everyone can achieve the goal!

3. Better than scripts

Although scripts have a place in the IT department, from the perspective of security and efficiency, they really cannot approach the functionality of the MFT solution. MFT makes file transfers easy to set up, and thankfully, these file transfers do not rely on time-consuming code, only one or two developers understand how to create or update.

4. Comply with requirements such as GDPR and PCI DSS

If your business is required to demonstrate compliance with any latest guidelines or regulations designed to protect sensitive information, MFT is the tool for you. It provides easy-to-access data for system users, file transfers, recipients, etc. to show the auditor that you are on top of protecting data.

5. Centralized the file management of the entire company

When a custom script or manual file transfer process is in place, you don't know what is shared daily. Using MFT to centrally manage all aspects of file management, you can have a comprehensive understanding of how data moves between internal and external entities in the organization, so that problems can be quickly discovered and reduced.

6. Enable employees to redistribute their time to higher-value projects

Any type of manual repetitive file transfer process will result in reduced work efficiency. Moreover, if you resort to scripting, it is a very expensive job and it will take some time to make better use of expensive resources. Use MFT to automate important but regular file-sharing tasks and get your outstanding employees back in the process of providing value in other ways.

7. Support job monitoring and job planning

When we discuss the topic of automation, it is important to track the status of those jobs that are running without the need for continuous supervision. MFT can keep an eye on the jobs being processed and the way new tasks are planned, so you always know what's going on.

8. It can be set to check the folder location as frequently as needed so that the downstream process can start as soon as possible

Sometimes it is necessary to know when a particular file is available because related activities must begin quickly. You can name the updated content such as balance sheet, employee list, customer account number, etc. The important thing is that with MFT, you can increase efficiency as much as possible when needed.

9. You can encrypt data in transit and at rest

Encryption is a key factor to ensure that information that falls into the wrong hands (for example, during a data breach) cannot be interpreted or used maliciously. MFT uses technologies such as Open PGP, SSL, SSH, and AES to protect your data, and encrypts it when storing and transmitting data to protect sensitive information. The MFT solution also manages the keys used to unlock this data and the applicable certificates.

10. You can connect to different types of servers and network shares, including servers and network shares in the cloud

For operating systems, most organizations run heterogeneous environments, with Windows, Linux, UNIX, AIX, and IBM I being the most common competitors. The use of clouds is also on the rise. MFT can work seamlessly with all these platforms internally and in the cloud, so if you are looking for a Linux MFT solution or solution, you will be lucky. This is the only way to protect the information transmitted in all environments while maintaining productivity levels.

11. Record all file transfer activities, so you always know who shares what information with whom

Your company may share files hundreds or thousands of times a day, which means there is a lot to track. MFT records every file transfer event, so you can prepare for an audit, and records in detail how the information is processed around the clock.

12. You can create or parse files such as spreadsheets

Especially when exchanging information with external trading partners or customers, it is obvious that each person's documents and data use different formats. MFT can simplify the process of file creation and transfer converting data as needed and supporting XML data transmission. After the information on the network is available, you can create a new file to delete a small piece of data and automatically insert it into other files, and then share it.

13. Can enable you to quickly start and run new tasks through job templates

Although you have business-specific MFT needs, many common operations allow you to set up template-based file sharing immediately.

14. It can alert you when it does not happen as expected

MFT will quickly cause your transfer errors. This prevents you from assuming that someone has received a document that has never been obtained, which could damage a good relationship.

15. Enables you to monitor file sharing from anywhere through a secure Web interface

Especially for managers and administrators, whether day or night, tracking file-sharing activities through the MFT system is crucial. The secure web interface allows you to understand the global file management of your company.

16. Can expand with your business

Once the MFT solution is in place, once employees discover the ease of use of the system, file sharing tasks may increase. Over time, your business may also grow and change, which requires new methods of transferring files between internal departments and external colleagues. With the right MFT solution, no matter how complicated, you will be in the best position to support various file management activities.

Raysync high-speed FTP solution is dedicated to meeting the data transfer needs of the enterprise or with external partners, providing efficient and controllable accelerated transfer large files, ultra-long distance, transnational network data transmission, safe distribution of file assets, file management, and organizational authority management, Supports local deployment and cloud services, and provides enterprises with safe, stable, efficient and convenient large file interactive technical support and services.