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How to Preserve Office Security When Staff Leave?
Employees are a valuable asset of an enterprise and the cornerstone of its development. With the development of science and technology, there are more and more Internet offices, and employees can work through computers and mobile phones, which significantly improves office efficiency. At the same time, the disadvantages of Internet collaborative work are also highlighted in the process of the rapid development of enterprises. The flow of personnel is a common occurrence, but due to the popularity of Internet collaborative office, employees can obtain internal information anytime and anywhere, which poses an increasing threat to the internal information and core data of enterprises. In some resignation cases, we can see that some employees delete their own historical documents after resignation, which leads to business failure and delays work progress. In case of departing employees who steal the internal core secrets of the enterprise, take away the key technologies of the enterprise or resell information for competitors to obtain higher benefits, the enterprise will be hit hard and seriously affect the development of the enterprise. In order to protect the information security of enterprises, we have made a lot of efforts. Today, we analyze two aspects: people and information, hoping to help enterprises pay attention to the hidden dangers of information security brought by personnel mobility and protect the security of assets. Responsibility supervision Background investigation: Job seekers need background investigation, which can be carried out after both parties agree. The main purpose of the investigation is to screen out employees with bad reputation records or threats to enterprises and do preliminary prevention work. Signing Agreement: Enterprises can sign Confidentiality Agreement or Non-Competition Agreement when hiring employees, specify confidentiality content, responsible subject, confidentiality period, confidentiality obligation and liability for breach of contract, and strengthen employees' sense of responsibility. On-the-job training: Carry out "confidential knowledge training" for new employees entering the company, and create clear and comprehensive strategies to accurately outline which information, data, and documents are the property of the company, emphasize the importance of information security, clarify the consequences of data leakage, and strengthen employees' sense of confidentiality. Safe exit: Employees who leave the company are required to hand over all access rights to information and equipment to the company. In case of termination of work in HR's on-the-job employee platform, the IT department should quickly intervene and quickly cut off the equipment that may be used for authentication or allow the departing employee to connect. Similar security measures should be taken for the third-party organizations, partners, or suppliers that the company cooperates with, and quick measures are the basis for the company to avoid heavy losses. Data protection We can take responsibility for supervision for people and enterprises, and at the same time, we can also carry out protection measures for enterprises' own data and information. Permission setting: E-mail, data documents, and other forms of Internet leakage account for a large proportion of data leakage incidents. In this respect, enterprises can divide the data types, grades, and employee permissions, and manage the access, download, edit, copy, delete, and other fine settings in terms of permissions. Here, we can refer to the scientific design of identity authentication, user grouping, file outgoing monitoring, etc. File backup: In the era of big data, small groups, enterprises, companies, and large groups all produce a large amount of data in the process of development. Backup is the most direct protection for enterprises to deal with data loss and external attacks. In other words, there are traces of backup files. Security of office environment: the emergence of mobile office software is both convenient and risky for employees. For employees who carry office equipment or need to use office equipment outside the company to work, enterprises should strengthen the encryption protection of sensitive data and monitor the data flow.
2020-11-27
Point to Point Transfer Is Now Available to Raysync V5.0.5.8
The version of Raysync V5.0.5.8 is now available! The update of this version not only makes functional upgrade and value enhancement around the details of visual experience, object storage support, user notification reminder, white list setting but also make more updates and optimizations from the high-speed file transmission, which makes the user experience more perfect. Let's focus on the point to point transfer function of Raysync. In the traditional mode of file transmission, we need to upload the file to the server for storage, then share the file in the form of links, and finally download the file by our friends. As a result, the simple file transmission is divided into three steps, which are cumbersome and costly in time. In view of this situation,Raysync has developed a point to point transfer mode, in which end-to-end transmission is directly carried out between users, and file transmission is completed in one step. Look's take a look at the detailed operation process: Step 1. The receiver logs in to the webpage, enter the "Point to Point" transfer page, and enables the option "Allow to receive direct transfer files from partners". When it is turned on, the recipient's ID and Key will be displayed on the left side of the sidebar. Copy and paste the ID and Key to user A. Step 2. Right-click the Raysync Client, select the "Settings"->"Direct transfer", then you can set the save path when receiving the file. Step 3. The sender login to the Raysync Client, click "start to transfer file" in the "Point to Point" page, then enter the Partner ID and Key of the user B to start the transfer. Then the receiver's Raysync Client will automatically start to receive the file. Step 4. After receiving, the receiver can open the local directory and view the file. In addition to the function of point to point transfer, Raysync V5.0.5.8 has other functions optimized and updated, such as: 1) The object storage function in admin condole supports Microsoft Azure blob. 2) The admin console adds an administrator notification function, which may send notifications to the user's webpage and also supports sending notifications to the user's mailbox. 3) Email notification signature supports customization.
2020-11-17
The Function of Notification Sending Has Added to Raysync Enterprise 5.0.5.8 Version
There are two new ways for the notification function in the admin console: 1) Send notification to the webpage of the sub-user. 2) Send email notification to the sub-user. Operating instructions: Log in to the Raysync admin console-> Click "Send notification" under the option "Users Management"-> Click to "Add notification" and edit the notification "Subject" and "Content"-> Select the "Receiving accounts"-> Check on the "Notification option" "Website" and "Email"-> Click "OK" to save all the settings. The effect of sub-user receiving the notification: A Web-page B Email Note: Sender mailbox, mailbox display logo, and company name are configured by the administrator in the admin console.
2020-11-12
Give Thanks! Enter to Win the $100 Amazon Gift Card
Thanksgiving is coming soon! That means 2020 is coming to an end soon, to give thanks to all of you who support Raysync Cloud in this tough year, we specially design a thanksgiving event. This month, Raysync will hold the thanksgiving event from Nov. 12 to Nov.20 with the chance to win the Amazon eGift card of different values. So Wait for what? Just enter the Thanksgiving event and grab your chance to win the Amazon gift card. How to enter: Visit www.raysync.cloud/en/, register as Raysync Cloud account and invite friends to register. Thanksgiving Event Prizes: - 1st Prize: $100 Amazon eGift card - 2nd Prize: $50 Amazon eGift card - 3rd Prize: $30 Amazon eGift card - 4th Prize: $10 Amazon eGift card - 5th Prize: $5 Amazon eGift card Rules: - Invite 200 friends to register as Raysync Cloud account to win the 1st prize. - Invite 150 friends to register as Raysync Cloud account to win the 2nd prize. - Invite 100 friends to register as Raysync Cloud account to win the 3rd prize. - Invite 50 friends to register as Raysync Cloud account to win the 4th prize. - Invite 20 friends to register as Raysync Cloud account to win the 5th prize. Note: Please send the username list you invited during the period of this Thanksgiving event to support@raysync.io or comment below our Facebook event post within Nov. 21 and 22, we will compare those usernames with the data in our registration background, all eligible participants will be selected randomly to win the corresponding Amazon card. Winners Selection: The final prize winners will be selected randomly on or about November 23, 2020, from among all eligible participants. Then we will publish the winner on Facebook.
2020-11-09
Enterprise Data Management: What You Need to Know
Enterprises analyze the data collected in the development process and then put into work to promote decision-making, improve efficiency, and plan the company's development direction. This means that enterprises must collect data, turn it into valuable information, and store it in a safe but still accessible location. Unfortunately, many enterprises didn't plan and manage the data in the early stage, but now they see that the data is growing and changing every day, but they are helpless. According to IDC data, enterprises are managing a large amount of data that is growing at an annual rate of 40%. Companies are not only processing more data, but the types of data are expanding. The data stream contains many unstructured data such as inventory figures, financial information, product promotional videos, promotional pictures, and so on. All these different data types need to be centralized, organized, and accessible, and usable by businesses. So, what is enterprise data management? Enterprise Data Management describes the ability of an organization to integrate, manage, protect, and distribute data from multiple data streams. This includes the ability to transmit data accurately and securely between partners and subsidiaries. Effective EDM is not easy, it can only be achieved by fully understanding your data and implementing an intelligent EDM strategy. Enterprise data management involves many parts, including: Data Governance – Data governance refers to policies and processes to ensure data integrity, quality, and security. It is a close relative of data management and covers guidelines on policy implementation, overall responsibility, and governance authority. In short, data governance establishes an organization's data laws and how, when, and by whom to enforce them. Data Integration – Enterprise data integration means moving and integrating all kinds of enterprise data into an accessible location. This is a key component that enables companies to access and use all the different data forms. Data Security – Security is an integral part of any data-related strategy. Data security usually refers to the measures taken to ensure that data are protected at all stages of its life cycle, including data at rest and data in transit. This protection involves not only anti-theft and anti-leakage measures but also the work of maintaining data integrity and preventing damage or destruction. All these factors need to be considered, and now we can draw up an enterprise data management strategy: Perform Assessment – Enterprises need to have a clear understanding of their data flows and the types of data they have in order to develop effective data management strategies. This work may be time-consuming, but it is a valuable and important process, which can help to ensure that the management methods adopted are completely matched with the data. Defining Deliverables – Data management may be a vague term. It is important for companies to outline what they hope to accomplish by implementing enterprise data management. What is the ultimate goal? How to measure success? The demand for data is sometimes overwhelmed, and some data items may be very large. In this case, the phased method of step-by-step delivery can work well. Identify Standards, Policies, and Procedures – Standards, policies, and procedures are invaluable guides to keep data where it is needed and help prevent data corruption, security breaches, and data loss. Investing in the Right People and Technology – Knowing the skills of managing data is not everyone's strong point. It is better to have in-house or consulting experts who have experience in building enterprise data management system. Their knowledge reserve can help enterprises manage data better. Similarly, it is necessary to deploy a set of excellent data transmission management software for enterprises, which can help enterprises to transmit stored data efficiently, safely, and stably.
2020-10-29
5 Tips to Improve Data Security in Enterprise
With the vigorous development of new technologies such as cloud computing, big data, the Internet of Things, and artificial intelligence, large-scale new applications have facilitated my life. But at the same time, hackers, who are tempted by the interests of black products, also turn their eyes to this place, and they have targeted attacks, again and again, thus directly plundering enterprise data resources and important customers. Here are our 5 tips for improving your data security: 1. Troubleshoot computer network system vulnerabilities The computer network system is composed of computer hardware, software, and client network system configuration. The first step of enterprise self-examination is to carry out daily maintenance of its own hardware equipment; Secondly, it is also the key point to check the compliance and security of software systems, clean up the non-compliant and unsafe third-party applications used by employees in time, update the conventional systems, and investigate loopholes; The other is to configure the client's network system safely. 2. Is the data using standardized The second point of self-examination of enterprise data security is to standardize the management of enterprise data use. Enterprises have a clear positioning of safety standards, and the practicality of specific data usage specifications is usually reflected in employees' daily work. Especially in file transmission, the transmission process is the hardest hit by network attacks, and the control of data flow is also very important. Just as many Internet companies are doing, it is necessary to manage the access, editing, and downloading rights of sensitive data, which plays a protective role in data security to a certain extent. 3. Investigate employees' safety awareness At present, nearly half of cyber-attacks are caused by the lack of security awareness of enterprise employees, which directly or indirectly leads to data leakage. The employees' awareness of the importance of data and network attack methods is directly related to their sensitivity to the possible security threats and potential attacks of current data. Many enterprises tend to ignore the safety control of employees. Do your employees really know what might be a cyber attack? Data security training is a good way for employees' safety awareness. Establish a culture so that employees can quickly perceive potential threats and report suspicious cases in time. The above self-inspection method is based on three key factors of data security, and the next two points we want to mention are the self-inspection method of security control of dynamic data. 1. Data flow direction "High-speed data transfer creates value for enterprises" is the service concept of Raysync. On the contrary, this sentence is essentially the normal state of enterprise business transfer. Every day, a small and medium-sized enterprise produces no less than 10GB of data, and where this data flow is actually a security blind spot for many enterprises. At present, there are more and more ways of online data interaction, and various ways of data interaction facilitate people's work, but also greatly increase the difficulty for enterprises to supervise data security. To solve this problem, let's take a look at how the enterprise-level file transfer expert Raysync deals with it. - Transmission management and control: add transmission strategy, transmission reality, and transmission log design, and the administrator can take a glance at the transmission of sub-accounts; - Supervision of document outgoing: all documents outgoing are under management supervision. In the face of sensitive data leakage, the administrator can directly interrupt the sharing of relevant documents; 2. Grade authority Dividing data grades and employee categories is the key to building an enterprise data safety net. Hackers and system vulnerabilities are the main reasons for data leakage incidents. Some conscious and unconscious operation behaviors of employees in their daily work are easily manipulated or misled by cybercriminals, and the data level they come into contact with is the height of enterprise information assets that criminals can reach. Grant local administrative authority only when necessary, assuming that the network attack against the enterprise is successful , and the infected computer cannot easily spread malicious software to other devices in the network, which plays an important role in curbing the attack scope. In view of this, many applications can do it at present. For example, several functional designs of data authority such as identity authorization, user grouping, and security encryption in Raysync run through the whole process of data security transmission, which is a good way to protect enterprise data security. Data flow transfers data to create greater value. Today, with the rapid development of science and technology, the process of data interaction is both an opportunity and a challenge for Internet enterprises, as well as hackers.
2020-10-28
Hurry Up! Schedule with Raysync on 2020 NAB Show New York
Date: 19 – 29 October The 2020 NAB Show New York will take place on October 19th. Raysync will e-meet you in this exhibition this time. Raysync is a software-based large file transfer solutions provider. Since its establishment, it has always been dedicated to providing large file transfer solutions for global enterprises. Raysync high-speed transfer protocol Based on the self-developed high-speed transfer protocol, Raysync breaks through the transfer defects of traditional FTP and HTTP, the transfer rate is increased by 100 times compared with FTP, and the bandwidth utilization rate is over 96%, which can easily meet the extremely fast transfer requirements of TB-level large files and massive small files. Bank-standard security protection In order to ensure the security of data transmission and prevent data leakage, cracking, monitoring, and other security issues, Raysync strengthens the security control of internal data communication, adopts AES-256 encryption technology of online banking, and uses SSL encryption transmission in the transmission process to effectively ensure data security. At the same time, the Raysync adopts the setting of access rights and OS rights, thus achieving stricter access control. Come to schedule with Raysync on NAB show with code NY0712, and you could chat with our sales in real-time for any problems with the large file transfer. You will also have the opportunity to get a special offer for the 100-day free trial of Raysync Pro.
2020-10-20
5 Ways to Protect Your Private Data You Must Know
Data is an advanced commodity, which makes it extremely important to manage data. Without proper tools and strategies, your data may not be as secure as you think. - Use the firewall to protect the company's network security. - Ask your employees to change their passwords every 90 days. - Ensure that the security settings of the company equipment are strengthened. - Implement an annual safety briefing, covering the importance of strong passwords and the importance of locking the keyboard when leaving the desk. The reality is that even if the above security measures are strictly followed, it is still far from enough. If we want to better protect data and establish a stronger security state for the organization, we need multi-layer defense, including regular security training for all employees and updating security policies. Your data may be destroyed by the following practices: 1. Adopt traditional FTP FTP is a common file transfer method. Because of its ease of use, accessibility, and low cost, it is usually the preferred protocol for enterprises or organizations. However, FTP transfer of files cannot guarantee the security of data. Using FTP, users transmit data in clear text through the network, and the exposure risk of data files is high, so anyone can easily access your data. 2. Outdated system and software Software and system updates are released because security vulnerabilities have been found in their code, Java or OpenSSL, and software patches are needed. It is necessary to update the system and software in time to keep your certificate up to date. 3. Opaque network information Monitoring is a key step in controlling the network. If you have multiple systems to manage, it is easier to clearly understand what is happening if you monitor all the data in one place. 4. Unmanaged internet access The explosive development of the Internet has penetrated through the door of enterprises. Apart from the safe working laptops approved by the company, there are also unsafe personal computers, mobile devices, and many other devices. They are connected to your network 24 hours a day, 7 days a week. This uninterrupted access makes it more important to isolate users' folders and their access to the network. Controlling user access will help you distinguish them from important data so that authorized personnel and devices can access it. 5. Failure to provide employees with easy-to-use and suitable tools As employees, there is only one ultimate goal, that is, to finish the work smoothly. Besides, they also want to contribute to the success of the enterprise. When they can't get the tools they need to achieve their goals, they will look for solutions. They download free consumer applications and transmit sensitive data to partners, suppliers, and other external parties through insecure paths. In the short term, it is effective for employees and their daily business objectives, but this approach makes enterprises face various data security vulnerabilities. A reliable MFT solution is a very important defense layer, and MFT platform provides a safe and efficient management system for any organization that must move and protects data to meet business and compliance requirements . Through MFT, you can centrally and globally control the dynamic data of data, and monitor and control all uploading, downloading, and sharing file transfer operations. If you want enterprise data to be transmitted and managed more efficiently and safely, the MFT platform ) is the best solution.
2020-09-28

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